Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone, or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The data we hold about an individual is their name, address, email, (telephone number if provided), note of relationship if any to other
MCS member, date of joining and or leaving and subscription records.

The processing of personal data is governed by the General Data Protection Regulation (GDPR) and also by the Privacy and Electronic Communication Regulations (PECR).

2. Who are we?

The Mickleham Choral Society, through its Officers and Committee, holds some personal data concerning every member and is the data controller, as defined by the Regulations (contact details below). This means it decides how your personal data is processed by us and for what purposes.

3. What is the legal basis for processing your personal data?

4. How do we protect and use your personal data?

MCS complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

To administer membership records;

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the Society for purposes connected with the activities of the Society. We will only share your data with third parties outside the MCS with your consent.

6. How long do we keep your personal data?

We keep your personal data for as long as you remain a member of the MCS and no longer than reasonably necessary after you cease to be a member; for example we retain gift aid declarations and associated paperwork for seven years after the end of the tax year to which they relate.

7. Your rights

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

The right to request a copy of your personal data which MCS holds about you;

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Chairman, MCS at their email address.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or by post at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Signed: David Kennington
Chairman MCS
15 May 2018
Mickleham Choral Society is Registered Charity No 1095608