Members' Information

Rehearsal Schedule

 

Weekly Rehearsal

Thursday 8:00pm - 10:00pm

Mickleham Village Hall, Dell Close , Mickleham

 

Term starts Thursday 6th September 8.00pm with a 'Come and sing' event- open to anyone. Come along and give us a try. A very warm welcome to all new singers and old.

 

Current subscriptions:

Annual (Sept to August, all rehearsals and concerts)      £95

 

Single concerts:

Carol Party          £25

Summer Concert   £30

 

Subs include all music, but not entry to Leith Hill Music Festival, currently £30

 

50% reduction for students, apprentices or work experience.

 

 

Data Protection

In accordance with the GDPR (2016) data protection regulations we confirm the following:

1) We will only hold choir members' name, address, telephone number and email address for reason of dissemination of information.

2) We will only hold this data with your express consent.

3) We will not share this data with any third party without your further express consent.

4) We will hold the data until such time as you ask us to delete it.

5) The personal data will be held securely, and only available to those choir officers who may need to conatct you.

6) The Data Controller will be the Society Secretary.

FUTURE EVENTS

 

Friday 14th December.   Mickleham Village Hall at 7.30.   A Carol Party!    A fun filled evening with both traditional and humorous Christmas music and readings.  Mulled wine and festive food included!!  

 

Friday 12th April 2019.   Leith Hill Festival, Dorking Halls.  See below.

 

Saturday 22nd June 2019.   St Martin’s Church, Dorking, 7.30. The Vivaldi Gloria with full orchestra.  

 

 

LEITH HILL MUSIC FESTIVAL

Mickleham Choral Society is now in the Green Division

(Bookham, Dorking, Holmbury St Mary, Mickleham)

 

2019 Competition date:

 

Music: 

Full Chorus     Carmina Burana                    Carl Orff

                     Travelling Tales                     Alan Bullard

Madrigal         Lady, when I behold              Wilbye                  

Upper Voices   Who is Sylvia                        David Willcocks

Lower voices  'In Taberna'                           no14 from 'Carmina Burana'

Part Song       The river of the water of life   Malcolm Archer    

Ensemble       Two for the price of one         Andrew Carter 

 

 

 

Combined Rehearsal Programme:  (TBA)

venue: Priory School, Dorking

Saturday  January  19  1:00pm  to  3:00pm

Saturday  February 23  3:45pm  to  5:45pm

Sunday    March   24   10:00am to 12:00 noon

 

POLICIES AND OTHER INFORMATION

See below for:

MCS Data Privacy Notice

MCS Equality and Diveristy Policy

MCS GDPR and PECR letter to members

MCS Safeguarding Policy

MCS PECR Consent form

 

 

Mickleham Choral Society (MCS)

 

DATA PRIVACY NOTICE

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone, or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The data we hold about an individual is their name, address, email, (telephone number if provided), note of relationship if any to other MCS member, date of joining and or leaving and subscription records.

The processing of personal data is governed by the General Data Protection Regulation (GDPR) and also by the Privacy and Electronic Communication Regulations (PECR).

 

2. Who are we?

The Mickleham Choral Society, through its Officers and Committee, holds some personal data concerning every member and is the data controller, as defined by the Regulations (contact details below).  This means it decides how your personal data is processed by us and for what purposes.

 

3. What is the legal basis for processing your personal data?

  • MCS can claim under the new Regulation (GDPR) that, since you applied for membership, it has a Legitimate Interest in holding details of your postal address and personal data for the purposes of keeping you informed about news, events, and activities and to process your subscriptions.

  • However, your explicit consent is required for MCS to hold and use your email address or telephone number for these purposes, under the existing Privacy and Electronic Communications Regulations (PECR).

  • Processing of personal data carried out by MCS relates only to members or former members (or those who have regular contact with it in connection with those purposes).

  • There is no disclosure to a third party without consent.

     

4. How do we protect and use your personal data?

MCS complies with its obligations under the GDPR by keeping personal data up to date by:

  • storing and destroying it securely;

  • not collecting or retaining excessive amounts of data

  • protecting personal data from loss, misuse, unauthorised access and disclosure

  • ensuring that appropriate technical measures are in place to protect personal data.

 

We use your personal data for the following purposes: -

 

  • To administer membership records;

  • To inform you of news, events, and activities

  • To maintain our own accounts and records (including the processing of gift aidapplications);

  • To fundraise and promote the interests of the society., including providing names for publication in the Mickleham Parish Magazine in celebration of our concerts.

 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the Society for purposes connected with the activities of the Society. We will only share your data with third parties outside the MCS with your consent.

 

6. How long do we keep your personal data?

We keep your personal data for as long as you remain a member of the MCS and no longer than reasonably necessary after you cease to be a member; for example we retain gift aid declarations and associated paperwork for seven years after the end of the tax year to which they relate.

 

7. Your rights

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which MCS holds about you;

  • The right to request that MCS corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for MCS to retain such data;

  • The right to withdraw or change your consent to MCS holding and using your data.

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to lodge a complaint with the Information Commissioner’s Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Chairman, MCS at their email address.

 

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or by  post at the Information Commissioner's Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Signed:  David Kennington

Chairman MCS

15 May 2018                                        

Mickleham Choral Society is Registered Charity No 1095608

 

 

Mickleham Choral Society

 

EQUALITY AND DIVERSITY POLICY

 

 

Introduction

This document - the Equality and Diversity Policy for Mickleham Choral Society is a written agreement for the group about how we will avoid discriminating against people and how we will create a safe and inclusive atmosphere for our members and audiences.  It will also help us to manage a situation in which someone has been treated unfairly or disrespectfully within our Society.

 

Aims

Mickleham Choral Society is open to all local singers - we are not restricted to the locale of Mickleham.  We aim to have a society which operates in an atmosphere of friendship, musicality, respect and care for one another.  In particular we aim to treat every member equally, regardless of their age, disability, gender reassignment, marriage or civil partnership, race, religion or belief, sex or sexual orientation.

 

Accessibility

We aim to hold all our meetings and events in venues that are accessible to wheelchair users.  Occasionally this will not be possible and we will endeavour to inform our singers and audience appropriately and to keep such occasions to an absolute minimum.  We recognise that there are other accessibility constraints eg: hearing, sight, illness related, other mobility etc and where possible we will remove barriers to participation in or enjoyment of the Society’s activities.

 

Diversity

Our Society is for all local singers who wish to join us.  We aim to organise a range of events and activities to suit the interests and meet the needs of a wide variety of people’s abilities.

 

Inclusion and Respect

Every member of Mickleham Choral Society should be made to feel equally welcome and included at our meetings and events. Sexist, racist, homophobic, transphobic or otherwise offensive and inflammatory remarks and behaviour are not acceptable.  These constitute harassment and have no place in the Society.

 

Dealing with discrimination and harassment

If any member of the Society feels they have been discriminated against within the Society or harassed at a Society meeting or event they should raise this with the Committee. 

The Committee will investigate the complaint, listening to all members involved. (If the complaint is against a committee member, that member will not be part of conducting the investigation). 

If the complaint is against a particular individual, this person will have the opportunity to express their point of view, accompanied by a friend.  The person making the complaint will also have this opportunity.

If the complaint is against the Society as a whole, the Committee must work to ensure that such discrimination is not repeated in the future and must inform the members of how they propose to do this.

Any decision to exclude a person from the Society due to discriminatory or harassing behaviour will be made at the sole discretion of the Committee.  The Society will support people who they feel have been harassed or discriminated against and will not victimise or treat them less well because they have made a complaint.

 

This policy was adopted at a meeting of the Committee of the Mickleham Choral Society  on 15 May 2018 and will be reviewed every two years

 

Signed:  David Kennington

Chairman MCS

 

MCS LETTER TO MEMEBERS

Dear singer,

A new Regulation comes into force from 25th May 2018 regarding the use and secure storage of Personal Data.  This is an update of the previous Data Protection Act and requires even small charities such as the Mickleham Choral Society (MCS) to show that we handle information about you correctly.  The new regulation is called the General Data Protection Regulation (GDPR).  We also need your consent to send you data electronically, under the Privacy & Electronic Communication Regulations (PECR).

The data that we hold about you is your name, postal address, and email address if any, phone number if you provided it and note of relationship to any other MCS member if you have made us aware of this, date of joining or leaving and your subscription record.  We use your personal data to administer our membership records and accounts and to inform you of news, events and activities.

Under the new Regulation, MCS has a legitimate interest in holding and using your personal data in a responsible way.  However in order to communicate with you by telephone or email, under the rules of PECR, we need your specific consent to hold and use your personal data in this way.  A copy of our latest full statement of policy (DATA PRIVACY NOTICE – Mickleham Choral Society) is attached and will also be available on our website.

If you are happy for us to communicate with you by email, or even occasionally by telephone, it will help us to demonstrate our full compliance with the Regulations if you would provide us with your consent.  You can do this by signing and returning to us the consent form.  Please date the form and print your name clearly above your signature.  We need signed consent from every member of your household covered by your membership of MCS, on separate forms.

Thank you for your continued support for the Mickleham Choral Society.

Yours sincerely

 

 

David Kennington                                                                                            15 May 2018

Chairman, Mickleham Choral Society

 

Mickleham Choral Society

 

SAFEGUARDING POLICY

 

Legal Context

The law requires any organisation involving young people and vulnerable adults to take all reasonable measures to ensure that the risk of harm to their welfare is minimised and, where there are concerns, to share them with Social Services or other relevant agencies.

Mickleham Choral Society (MCS) recognises that it is not the role of our organisation to decide whether a child or vulnerable adult has been abused or not.  This is the role of the Social Services Dept who have legal responsibility or organisations such as the NSPCC who have powers to investigate child protection concerns under the Children’s Act.

 

Who are children or vulnerable Adults

In this context anyone up to the age of 19 is a child.  Anyone over 18 who is or may be unable to take care of themselves or unable to protect themselves against significant harm or exploitation is a vulnerable adult.

 

How Mickleham Choral Society operates

Mickleham Choral Society is a Registered Charity No 1095608 made up of choir members.  There is formally adopted Constitution and Committee to which Officers and Members are elected and others co-opted to serve on the Committee.

Weekly rehearsals (seasonally) are taken by The Musical Director assisted by the Choir Accompanist - both of whom receive recompense via honoraria proposed by the Hon Treasurer and agreed at the AGM.  There are neither employed staff nor formally organised volunteers within the Society.

Mickleham Choral Society advertises itself as a group of singers who perform at events and rehearse to prepare for such events.  It does not actively seek children or vulnerable adults although does not discriminate against any such membership (see MCS Equality and Diversity Policy).  Most choir members are independent adults.  Occasionally a young person or a vulnerable adult may rehearse and perform with us.

Choir rehearsals and performances are group activities and there is rarely any need for a member of the choir to be alone with another member of the choir at choral activities.  It is unlikely that Mickleham Choral Society would be considered as a target by a person seeking opportunities to abuse children or vulnerable adults.  Nonetheless MCS recognises the need to safeguard any young and vulnerable members and the following steps are agreed to implement this:

 

1 MCS will publicise it’s Safeguarding Policy on the website

 

2 Young people are welcome to perform with the MCS and must be accompanied by a parent or other responsible adult (nominated by the parents or guardian) who remains responsible for them throughout rehearsals and performances

 

3 MCS will nominate a Designated Person, currently Mrs Tracy Kennington, nominated as responsible for Safeguarding within the Society.  This person is CRB checked and has attended training and can provide detailed guidance on any aspect of Safeguarding. 

 

4 Choir members will report any concerns to the Designated Person.  In the absence of the Designated Person the matter should be brought to the attention of the Secretary of the MCS.

A confidential record will be kept of any report made.

 

5 Any staff appointees (salaried or volunteer) will be subject to all necessary formal safeguarding checks

 

This policy was adopted at a meeting of the Committee of the Mickleham Choral Society on 15 May 2018 and will be reviewed every two years

 

Signed:  David Kennington                                     

Chairman MCS

 

 

 

Mickleham Choral Society

Consent Form for MCS to use Personal Data in accordance with

the Privacy and Electronic Communications Regulations (PECR)

 

Your privacy is important to us, and we want to communicate with members of MCS in a way which has members’ consent and complies with UK law on data protection.  We are able to communicate with you by post, as we have a Legitimate Interest in holding and using your postal address for our purposes as MCS.  However, it can be quicker and less expensive to communicate with you using email, or even occasionally by telephone.  If you are happy to be contacted in this way we need your written consent.  Please fill in these personal details so that we can check we have them correctly and confirm your consent to our communicating with you using any or all of the methods listed below.

 

Preferred title: (Mr, Mrs, Ms, etc)    ____________________

 

First or known Name    ____________________ Surname:  __________________________

 

Address:          ______________________________________________________________

 

                        ______________________________________________________________

 

____________________________ Post Code  _________________________

 

Telephone:      ___________________Email Address:  ______________________________

 

I consent to MCS contacting me by    □  telephone           □  post       and  or □  email.

Please tick all the boxes for which you grant consent.

 

By signing this form you are confirming your consent to the Mickleham Choral Society (MCS) holding and processing the above personal data by the method(s) ticked.  Your consent may be withdrawn at any time.  Please return this form to us as soon as possible.

 

 

 

 

Signed:  ______________________________ Dated: _______________________________